Now Hiring: CJFE Office Manager

Wednesday, July 20, 2011

Job Posting: CJFE Office Manager
Term of contract: Full time
Location: Downtown Toronto
Remuneration: $30,000 - 45,000
Application Deadline: July 27, 2011 Start: mid September 2011

Canadian Journalists for Free Expression (CJFE) is a non-profit, charitable organization, created in 1981, whose vision is to achieve universal respect for and protection of the right to free expression and access to information. With a small, dedicated staff, we champion the free expression rights of journalists and media workers around the world and in Canada.

Position Summary: The CJFE Office Manager will be part of a dynamic team providing proactive leadership in the efficient daily administration of the office. The manager will report directly to the Executive Director with a support role to the Board of Directors, committees and senior managers .

RESPONSIBILITIES

Financial Management support: process remote credit card payments; prepare banking transactions as required (i.e. deposits and wire transfers); prepare invoices and other financial documentation for the bookkeeper; administer payroll and benefits; prepare expense reports; and prepare and oversee the annual operations budget.

General Administrative support: provide administrative assistance to departments and committees as requested; draft office correspondence; coordinate travel arrangements for the Executive Director and staff

Records Management: maintain, file and archive electronic and hard-copy regulatory, administrative and financial files and records.

Communications Management: ensure the accurate and timely delivery of incoming and outgoing correspondence (mail, telephone, courier, etc…).

Meeting & Event planning and support: schedule teleconferences; prepare and distribute documents; arrange all logistics; take minutes and provide other administrative support as required.

Facilities Management: ensure the efficient and smooth administration of the office; maintain a safe, functioning, and well-organized office space, liaise with service providers; identify and recommend office services/equipment improvements to maximize operational effectiveness; provide general IT support and purchase supplies, furniture and equipment.

REQUIREMENTS:
• Extensive (3 years minimum) experience in office administration, preferably for a non-profit organization.
• Excellent verbal and written communication skills.
• Strong organization and time management skills.
• In-depth knowledge of word-processing, presentation and spreadsheet programs (Windows and OSX) and strong keyboarding skills.
• Experience with operation of office equipment (photocopier, fax machine, etc).
• Ability to work both independently and as a member of a team.
• Professional integrity and the ability to maintain confidentiality.
• Strong attention to detail.

PREFERRED:
• Ability to speak a second language an asset (French, Spanish, Russian, Arabic).
• Experience managing internal office networks.
• Computer system troubleshooting skills.
• Experience with budgeting and financial reporting in non-profit organizations.
• Experience using Income Manager, NAV or other fundraising and financial software systems.
• Post secondary education.

HOW TO APPLY: Please submit a cover letter and resume by email to hr@cjfe.org. Please use the job title as your subject line. Only selected candidates will be contacted for an interview.